Job #: 1950
Title: Travel and Expense Analyst
Travel and Expense Associate job summary
Subject Matter Expert in the Company’s Corporate Travel Program, Concur Expense application and the Company’s Travel and Expense Guidelines. Provides financial, administrative and clerical support by ensuring expenses are completed timely, substantiated and accurate.
Essential duties and responsibilities
Responsible for processing expenses in accordance with the firm’s travel and expense policies, and procedures, including auditing expense reports and sending notifications to employees
Process business travel expense reports utilizing the Concur and Detect expense reporting software.
Assist with answering general end user inquiries through both phone and email (Concur – Accounting mailbox)
Coordinate and lead training sessions for end user training on profile set up, travel, expense, and reporting
Make general ledger corrections of previously submitted expense reports.
Liaison with external and internal services for T&E transparency and reporting purposes
Communicate with employees regarding their expenses and report processing
Prepare presentations, reporting as requested.
Monitor daily import/extracts and assist with technical configuration and implementation of T&E systems.
Work closely with the travel agency in monitoring compliance with policies
Reconcile AA and UA airpass accounts
Prepare quarterly Tax reports for all T&E related meals and transportation items
Corporate card program – Linking cards, statement assignment, reconciliations
Concur profile administrator – new hire files and terms
Support monthly close process, Participate in projects as required
Detail and Deadline orientated
MS Office Suite; highly proficient with Outlook and Excel
Ability to communicate effectively with customers and internal departments
High-level of professionalism
Self-motivated and a demonstrated self-starter
Clear, concise verbal and written communication skills including professional and courteous telephone manner
Strong time management skills, can prioritize workload and able to handle multiple projects simultaneously in a fast-paced environment