Job #: 2451

Title: Project Coordinator – Chicago


  • Other
  • Job Type:

  • Contract
  • Contract Pay Rate:
  • $25-50
    • Anywhere
    • Posted 11 months ago

    Key Responsibilities
    • Collaborate with Program Manager to plan and execute annual Summit; and host c-suite executives for key design meetings and forums
    • Manage and maintain registration work stream for Summit, working with internal community and external clients
    • Own and report out weekly on registration, business development activities, and revenue data. Accurately analyze reports and compile data. (Cvent and CRM database knowledge a plus)
    • Manage relationship with data team – including routine check-ins, effective communication and knowledge sharing, and ownership of data – to ensure accuracy of Summit registration information across multiple databases
    • Work with team to manage invitation and outreach strategies for Summit. Key liaison between Health & Life Sciences Partners, Principals and Executive Assistant teams as it relates to invitee list, personalized outreach and follow-up strategies
    • Provide support to core team in addressing questions related to the Summit conference app (Event Mobi)
    • Work with Program Manager to manage Sponsorship program for Summit, to include, but not limited to, outreach to c-suite clients, and maintenance of information database and key metrics
    • If/as required, extensively research health industry companies, executives and trending market topics
    • If/as required, extensively research venues, restaurants and event spaces as it relates to the Summit and the Leaders Alliance
    • Serve as liaison with Global Events and Marketing for key deliverables
    • Provide timely feedback on relevant initiatives to Program Manager, core team and external clients

    Experience required
    • Bachelor’s degree preferred and/or significant work experience may substitute for the degree
    • Preferred 3-5 years of event planning experience or experience as a multi-faceted executive assistant in a strong professional setting
    • Experience working within the healthcare industry is a plus

    Skills and Attributes
    • Detail-oriented and highly organized
    • Superior customer service / customer-first mentality
    • Dedicated to meeting (and/or exceeding) expectations and executing deliverables to the highest standards
    • Able to work independently to prioritize long-term and short-term objectives and meet deadlines in an extremely fast paced environment
    • Ability to collaborate with staff at all seniority levels and represent to both internal and external clients
    • Able to write clearly, accurately (with respect to facts, spelling, grammar, punctuation, etc.) and articulately with a minimal oversight; able to decipher, proofread and interpret information with minimal supervision

    Technical skills
    • Proficient computer skills and at least three years of experience with Microsoft Office (Word/Outlook/Excel/PowerPoint)
    • Experience working with Cvent (registration portal) and CRM databases
    Remain proficient in all programs necessary to perform the everyday duties of this position; knowledge of, and ability to work effectively in, LinkedIn, Adobe and Google Drive


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