Job #: 2214

Title: Health and Welfare Compliance Manager


  • Westchester, NY
  • Job Type:

  • Permanent
  • Salary Range:
  • $150,000 to $175,000

    • Anywhere
    • Posted 1 year ago

    This position is responsible for the compliance of health and welfare benefit plans/programs Firm-wide for partners, employees, and retirees.  Serves as a subject matter expert on benefit plans and programs and is responsible to ensure that the design, development, implementation, and administration are current and appropriately responsive to a dynamic regulatory environment.  Responsible for providing guidance on compliance with a broad range of laws applicable to health and welfare plans, including ERISA, PPACA, COBRA, HIPAA, Data Privacy, Internal Revenue Code (including Section 125), FSAs, HSAs, FMLA and other international, state and federal laws.  Responsible to conduct research, and responds to benefits compliance inquiries. Additionally, this position:

    Responsible for the compliance of benefit plans and programs  including but not limited to the:
    U.S. and International health & welfare benefit offerings
    U.S. expatriate and third-country national plans
    Firm-wide travel related benefit programs and policies, and
    the interaction of leave programs (federal (FMLA), state, and international laws) and the applicable benefit offerings
    Maintains awareness of and analyzes current and developing legislation and regulations affecting the benefit plans and protected leaves to assess their potential impact to the Firm and makes necessary recommendations and assists in implementing appropriate measures to comply.
    Responsible for the review, negotiation and maintenance of various health and welfare vendors’ contracts.
    Key compliance advisor to the Director and Assistant Director of Benefits.
    Responsible for all aspects of HIPAA and US and international data privacy compliance.
    Develops and maintains legal, compliance, and governance documents as well as administrative processes to meet all regulatory requirements in order to provide benefit administration oversight.
    Uses compliance knowledge to make recommendations and facilitate necessary changes to modify benefit plans and the related administrative practices.
    Participates in compliance reviews and technical-oriented compliance meetings.
    Drafts and maintains participant explanatory material such as summary plan descriptions, summary of material modifications and related policies and procedures.
    Drafts and maintains health and welfare plan documents, restatements, amendments and related administrative forms.
    Oversees insurance carrier claims appeals process as needed.
    Responds to internal General Counsel’s requests in response to subpoenas and employment related matters.
    Provides compliance training to Benefits Department staff to meet regulatory requirements.
    Responds to regulatory notices as required.
    Responsible for assisting in the planning and developing of various benefit plans and programs including but not limited to medical, dental, vision, life, and disability.  Ensures that the programs are in compliance with legal requirements.
    Recommends revisions to existing Plans as well as the implementation of new benefits consistent with regulatory and contractual requirements.
    Assists with the annual renewal processes for all health and welfare benefit plans and programs.  Partners and negotiates with benefit providers and brokers with respect to benefit plans’ provisions and associated regulations in conjunction with annual renewals; maintains all related contracts.
    Responsible for assisting in the maintenance of current benefit plans and the implementation of new benefits, programs and vendor management.
    Provides guidance for benefits activities with local office regional business partners as needed.
    Develops strong relationships and works closely with the Benefits Department staff to educate, provide guidance, and ensure that the benefit plans are administered in accordance with the applicable regulations and contract provisions.
    Assists personnel at all levels within the Firm on the available benefits and programs.
    Anticipates and meets partner, employee, and retiree needs in a timely and professional manner.
    Demonstrates effective interpersonal, written and verbal communications to facilitate effective work relationships with others.
    Manages Firm resources responsibly.
    Complies and understand Firm operation, policies and procedures.
    Performs other related duties as assigned.



    Extensive knowledge of U.S. and internationals laws and regulations impacting benefits and data privacy
    Qualified retirement plan compliance and regulatory knowledge preferred
    Ability to research, identify and implement solutions for business issues
    Detailed knowledge of ERISA, the Internal Revenue Code and related regulations; expand professional knowledge through formal training and self-study; and applying best practices
    Experience reading and interpreting contracts, statues, regulations, court cases, briefs, letters, memorandum, opinion of counsel, pending legislation, and company policies and procedures
    Experience researching and preparing plan documents, summary plan descriptions, correspondence, memorandums, presentations, meeting minutes, etc.
    Experience negotiating, persuading, advocating, interacting, advising, and communicating effectively
    Experience using online legal research services (e.g., WestLaw)
    Strong knowledge of relevant Firm computer software programs (e.g., MS Word, Outlook, MS Excel, PowerPoint), with the ability to learn new software and operating systems
    Payroll and accounting function knowledge, specifically related to their interaction with benefits, preferred
    Proven project management skills required
    Excellent analytical, troubleshooting, organizational, and planning skills
    Deliver timely and accurate work products, and responds with a sense of urgency
    Demonstrates effective personal and communication skills, both verbally and in writing
    Strong customer service skills
    Demonstrates close attention to detail
    Ability to handle multiple projects and shifting priorities
    Ability to handle sensitive matters and maintain confidentiality
    Ability to organize and prioritize work
    Ability to work well in a demanding and fast-paced environment
    Ability to work well independently as well as effectively within a team
    Ability to use discretion and exercise independent and sound judgment
    Flexibility to adjust hours and work the hours necessary to meet operating and business needs
    Flexibility to travel if needed


    Juris Doctorate a must



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