Job #: 1614

Title: Executive Administrator

Region:

  • New York City, NY
  • Job Type:

  • Contract
  • Contract Pay Rate:
  • $25-50
    • Anywhere
    • Posted 12 months ago
    • This position has been filled

    ​The primary role is to provide a combination of senior level administrative support, monitor ongoing reporting requirements and technical issue resolution. The successful candidate will have the ability to work well under pressure while maintaining a high level of
    professionalism, as well as have the confidence to make informed judgment calls and be self-motivated.

    Responsibilities:
    • Provide high quality administrative support to a team of Senior and Junior bankers including a Vice Chairman
    • Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables
    • Answer phone calls, field messages, and deal with general inquiries
    • Book heavy travel and prepare expense reports in compliance with expense policy and procedures and in a timely manner
    • Review and handle incoming and outgoing correspondence
    • Order supplies, maintain files (paper & electronic) and other confidential information; coordinate new hire requirements
    • Handle and maintain confidential files in accordance with firm policy
    • Coordinate Management meetings and Global team calls; scheduling, preparing agendas, distributing meeting documents
    • Complete ad-hoc projects as necessary
    Basics:
    • Professional, flexible and positive attitude
    • Strong verbal and written communication skills, ability to interact comfortably with individuals at all levels
    • Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
    • High level of accuracy and strong attention to detail
    • Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
    • Team player, able to collaborate with team members to achieve firm goals
    • Strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
    • Volunteers willingly to assist others, or assist as requested, based upon workload
    • Ability to multi-task
    • Prior experience in the Investment Banking Industry
    • A college degree is preferred​​