Job #: 2285

Title: Event Coordinator – Chicago, IL


  • Other
  • Job Type:

  • Contract
  • Contract Pay Rate:
  • $25-50
    • Anywhere
    • Posted 1 year ago

    Job Description

    The OWHIC Project Coordinator works with the Program Manager to coordinate and develop the event logistics for all OWHIC events, with primary focus on the annual OW Health Innovation Summit (“the Summit” – 2.5 days, 400 executives), and additional responsibility for the smaller May OWHIC Leaders Alliance event (1.5 days, 30 executives). The Project Coordinator provides significant leverage for the Program Manager, the OWHIC core team, and at times the Marketing and Global Events teams.

    Key Responsibilities

    Collaborate with Program Manager to plan and execute annual Summit; and host c-suite executives for key design meetings and forums
    Manage and maintain registration work stream for Summit, working with internal community and external clients
    Own and report out weekly on registration, business development activities, and revenue data. Accurately analyze reports and compile data. (Cvent and CRM database knowledge a plus)
    Manage relationship with data team – including routine check-ins, effective communication and knowledge sharing, and ownership of data – to ensure accuracy of Summit registration information across multiple databases
    Work with OWHIC team to manage invitation and outreach strategies for Summit. Key liaison between Health & Life Sciences Partners, Principals and Executive Assistant teams as it relates to invitee list, personalized outreach and follow-up strategies
    Provide support to core OWHIC team in addressing questions related to the Summit conference app (Event Mobi)
    Work with Program Manager to manage Sponsorship program for Summit, to include, but not limited to, outreach to c-suite clients, and maintenance of information database and key metrics
    If/as required, extensively research health industry companies, executives and trending market topics
    If/as required, extensively research venues, restaurants and event spaces as it relates to the Summit and the OWHIC Leaders Alliance
    Serve as liaison with Global Events and Marketing for key deliverables
    Provide timely feedback on relevant initiatives to Program Manager, core OWHIC team and external clients


    Experience required
    Bachelor’s degree preferred and/or significant work experience may substitute for the degree
    Preferred 3-5 years of event planning experience or experience as a multi-faceted executive assistant in a strong professional setting
    Experience working within the healthcare industry is a plus


    Skills and Attributes
    Detail-oriented and highly organized
    Superior customer service / customer-first mentality
    Dedicated to meeting (and/or exceeding) expectations and executing deliverables to the highest standards
    Able to work independently to prioritize long-term and short-term objectives and meet deadlines in an extremely fast paced environment
    Ability to collaborate with staff at all seniority levels and represent to both internal and external clients
    Able to write clearly, accurately (with respect to facts, spelling, grammar, punctuation, etc.) and articulately with a minimal oversight; able to decipher, proofread and interpret information with minimal supervision


    Technical skills
    Proficient computer skills and at least three years of experience with Microsoft Office (Word/Outlook/Excel/PowerPoint)
    Experience working with Cvent (registration portal) and CRM databases

    Remain proficient in all programs necessary to perform the everyday duties of this position; knowledge of, and ability to work effectively in, LinkedIn, Adobe and Google Drive

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