Job #: 2838
Title: Administrative Assistant
The ideal candidate will have background in development and/or work with Trustees, donors, and volunteers, or related fields like human resources or customer service. She/he will provide overall support to the Chief Development Officer including responsibility for scheduling and organizing logistics for meetings, taking meeting notes or minutes, and interfacing with Trustees, committee members, and donors.
Other primary responsibilities include managing the department’s thanking & acknowledgement process by producing letters and receipts, as well as managing basic donor data in Raiser’s Edge. The ideal candidate has strong writing and communication skills, amazing time management and organizational skills, and experience with databases and other systems.
KEY ESSENTIAL FUNCTIONS:
Managing the schedule and implementation of all Board and Committee meetings, including (but not limited to): scheduling with multiple stakeholders & venues, organizing catering & hospitality, managing/creating/organizing materials and presentation components, reminders & attendance, minutes.
Producing acknowledgement media (letters and receipts) primarily from templates.
Extensive writing for Chief Development Officer: correspondence, memos, and speeches.
Liaise with senior staff, particularly around management of Board and Committee meetings.
Communicate with, and handle issues involving, agency Trustees and donors.
Calendar management, process expenses and appointment setting
Plan and coordinate visits to agency programs.
CORE COMPETENCIES include:
Strong written and oral communication skills; great customer service skills. Ability to interface with senior leaders and major donors/Trustees
Strong organization skills
Able to multi-task and easily transition between different tasks and assignments
Understands basic development office functions and operations
Team player and excellent collaborative skills
EDUCATIONAL / TRAINING REQUIRED
Bachelor’s degree, strong computer skills
Minimum of two years of work experience
Strong experience with MS Word, Excel & Outlook
Experience with Raisers Edge or similar database a plus
Able to work evenings and weekends on a limited basis to fulfill job responsibilities.