Job #: 1170

Title: Administration Assistant


  • Not Required
  • Contract Pay Rate:
  • $0-25
    • Anywhere
    • Posted 5 months ago
    • This position has been filled

    Momentum has a few Administrative Assistant roles.  This role is in Tampa, FL.

    Responsible for providing administrative support to the Tampa Insurance Operations CVPs and department needs.

    • Will assist with travel, expense reports, ordering supplies, arranging meetings, catering, preparing correspondence/presentations, and department events.
    • Will provide limited back up for the assistant to the Vice President.
    • Coordinate travel, prepares expense reports for travel and meal reimbursements.
    • Reconcile American Express accounts and P-Card for management staff monthly. (40+ people)
    • Provides administrative support to departmental CVP; calendar updates and scheduling, preparing presentations and arranging meetings and catering.
    • Provides support to the staff for general tasks including printers and copiers and service requests, filing, copying, ordering supplies, distribution of mail, and similar clerical tasks.
    • Responsible for ensuring conference rooms are kept clean for building 3, elevator monitor presentations are current and ordering of flowers for family bereavement.
    • Ensure the supply room is kept organized.
    • Coordination of events for departments; Promotion Event, Recognition Event, High Volume Lunches.
    • Communicates with all levels in the organization from front line staff within the call center to executives and providing administrative support for phones
    • Supports the Insurance Operations Management staff
    • Strong organizational and analytical skills Advanced knowledge of Microsoft Excel, Word and Power Point
    • Functional knowledge of Outlook email Ability to multi-task.
    • High School diploma
    • Ideally 4-6 years equivalent experience.
    • Works independently to accomplish routine tasks
    • Works well under pressure.
    • Responds quickly and effectively to changes in priorities and assignments.
    • Resourcefulness and the ability to overcome initial roadblocks to achieving desired result
    • A self-starter requiring limited supervision. ​​