Job #: 1951
Title: Accounts Payable
Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
Essential duties and responsibilities
Process and input invoice records into the company computer system promptly and accurately; PO and Non PO.
Reply to inquiries about payments and invoices from vendors and customers.
Perform account reconciliation.
Month end accruals; Verify vendor accounts by reconciling monthly statements.
Work closely with all departments and outside vendors to ensure the recording accuracy of invoices
Manage multitasking skills
Supplier / Business Partner onboarding; verifying federal ID numbers, maintain new or update vendor names and data
Scheduling and preparing payment runs; issuing stop-payments, reissues and voids
Resolving purchase order variances, and
Ensure valid supporting documentation for all invoices are received
Ensuring credit is received for outstanding memos, or purchase order amendments
Pay employees by receiving and verifying expense reports for advances; preparing checks
Assess, reconcile and report sales taxes on 3rd party invoices where applicable
Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
Protect organization’s value by keeping information confidential
Update job knowledge by participating in educational opportunities
Annual audit support and any other ad hoc projects as assigned
Travel and Entertainment
Supporting, configuring T&E and associated applications (Concur), providing subject matter expertise.
Triage and dispose production support tickets effectively, accurately and efficiently.
Own T&E application’s health in terms of availability, scalability and reliability.
Support corporate card application and integration with service providers (AmEx) and Ovation (for travel booking).
Assist in configuration of corporate card and GL interfaces
Create T&E applications extensions leveraging Concur APIs to support business process integration.
Assist with documenting and revising internal policies, communication and training materials
Resolve issues in accordance with the company’s travel policies
Knowledge of general accounting principles, regulatory standards and compliance requirements
General math skills
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
High degree of accuracy, attention to detail and confidentiality
Excellent data entry skills
Excellent analytical, problem solving and decision making skills
Strong verbal, listening and written communication skills
Effective organizational, stress and time management skills
Demonstrates a sense of urgency and ability to meet deadlines
Ability to work independently or as a team member