Job #: 1625

Title: Accounts Payable Analyst

Region:

  • New York City, NY
  • Job Type:

  • Contract
  • Contract Pay Rate:
  • $25-50
    • Anywhere
    • Posted 10 months ago
    • This position has been filled

    Accounts Payable Analyst IV job summary

    Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

    Essential duties and responsibilities

    Invoice

    Process and input invoice records into the company computer system promptly and accurately; PO and Non PO.
    Reply to inquiries about payments and invoices from vendors and customers.
    Perform account reconciliation.
    Month end accruals; Verify vendor accounts by reconciling monthly statements.
    Work closely with all departments and outside vendors to ensure the recording accuracy of invoices
    Manage multitasking skills
    Supplier / Business Partner onboarding; verifying federal ID numbers, maintain new or update vendor names and data
    Scheduling and preparing payment runs; issuing stop-payments, reissues and voids
    Resolving purchase order variances, and
    Ensure valid supporting documentation for all invoices are received
    Ensuring credit is received for outstanding memos, or purchase order amendments
    Pay employees by receiving and verifying expense reports for advances; preparing checks
    Assess, reconcile and report sales taxes on 3rd party invoices where applicable
    Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
    Protect organization’s value by keeping information confidential
    Update job knowledge by participating in educational opportunities
    Annual audit support and any other ad hoc projects as assigned
    Travel and Entertainment

    Supporting, configuring T&E and associated applications (Concur), providing subject matter expertise.
    Triage and dispose production support tickets effectively, accurately and efficiently.
    Own T&E application’s health in terms of availability, scalability and reliability.
    Support corporate card application and integration with service providers (AmEx) and Ovation (for travel booking).
    Assist in configuration of corporate card and GL interfaces
    Create T&E applications extensions leveraging Concur APIs to support business process integration.
    Assist with documenting and revising internal policies, communication and training materials
    Resolve issues in accordance with the company’s travel policies
    Qualification requirements

    High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
    1-3 years accounts payables
    Knowledge of general accounting principles, regulatory standards and compliance requirements
    General math skills
    Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
    High degree of accuracy, attention to detail and confidentiality
    Excellent data entry skills
    Excellent analytical, problem solving and decision making skills
    Strong verbal, listening and written communication skills
    Effective organizational, stress and time management skills
    Demonstrates a sense of urgency and ability to meet deadlines
    Ability to work independently or as a team member​​