Job #: 2094
Title: Accounts Payable
The Accounts Payable Unit is responsible for the payment of bank-related expenses and expense recognition related to the payments on behalf of offices in the Americas as well as several subsidiaries.
Under the direction and supervision of the VP/SH and the Director/UH, the Accounts Payable Unit is responsible for processing all properly authorized invoices and employee reimbursements submitted for payment through an automated system. This process must be performed in an accurate and timely manner, ensuring proper entry to General Expense accounts, and allocation of expense to appropriate cost center, as applicable. Various clerical assignments and tasks are required including filing and maintaining of source documents, reviewing documentation for accuracy and preparing standard journal entries. Ensure payments to vendors and employees are made on a timely basis while enforcing adherence to company policies and procedures. Develop, implement and administer new policies and procedures to increase efficiency and work flow.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Act as liaison between Corporate card holders and American Express Company to verify charges and rectify any differences or disputed charges. Reconcile monthly account statement and ensure all payment vouchers have been received from cardholders for charges listed on monthly statement. Ensure payment to is made in full and prior to the due date to prevent any late charges/penalties. Control master corporate card holder list and ensure all approvals and card holder information are in place and in accordance to policies and procedures.
BTA – Acts as liaison between Company, business travelers, and the banks approved travel agencies (JTB, Nippon, Ultramar) to ensure all charges made to the Amex Business Travel Accounts (BTA) are accurate and in accordance with the bank’s corporate travel policy and to rectify any differences and/or disputed charges. Reconcile monthly BTA statement and travel Agency statement and ensure all payment vouchers have been received from staff for charges listed on monthly statement. Ensure payment to American Express BTA is made in full and prior to the due date to prevent any late charges/penalties.
Corporate Car Service Accounts – Ensures that all invoices received are billed and allocated accurately to the respective department codes being charged from the detailed approved car service vouchers which are attached to each invoice. Promptly prepares the required paperwork to ensure that all the banks approved corporate car service companies (Hinomaruny, Maru Ichiban, Europe Limo, etc.) payments are made in full and prior to the due date to prevent any late charges/penalties.
Tiffany Discount Account – Act as liaison and maintains the banks corporate discount account at Tiffany’s. Ensures that whenever contacted by an employee of who inquire about the entitled discount, they are informed of the policies and procedures pertaining to this account.
Verify proper coding of payment information, authorization, payment amount, etc.
Research questions and inquiries thoroughly, and coordinate with appropriate Accounts Payable personnel in an effort to resolve or refer question for timely resolution
Perform other duties, special projects and tasks as may be assigned.
Good computer skills, proficient with excel and word, and PC based accounting systems (e.g. Peoplesoft)
Must have leadership and problem solving skills
Be able to identify and solve problems independently and timely
3-5 years of Accounts Payable experience
Ability to work independently with attention to detail.
Strong time management and interpersonal skills needed
High school diploma with some college level credits preferred