Job #: 1668

Title: Accounting/IT Analyst

Region:

  • New York City, NY
  • Job Type:

  • Permanent
  • Salary Range:
  • $75,000 to $100,000

    • Anywhere
    • Posted 1 year ago
    • This position has been filled

    Position Description:

    Under the supervision of the Director, the Accounting/IT Analyst is responsible for administering the Accounting and IT activities for a high volume law office.

    IT, Reporting and Data Analysis:

    Liaise with IT and related vendors and technicians and the internal IT staff to ensure efficient functionality of Fund’s IT programs and needs
    Review and recommend the purchase/implementation of technology needs within the department, including software and/or hardware
    Maintain ProLaw System via regular updates, research and continuous monitoring
    Engage in process improvement and strategy to promote efficiencies in work flow and ProLaw system
    Develop and utilize Qlikview as a reporting and performance tool to enhance Fund operations for internal and external purposes
    Create monthly, quarterly and annual reports reflecting the Legal Fund’s performance
    Work with outside consultants to develop IT related programs to maximize efficient operations
    Analyze data and trends within the Legal Fund to determine the optimal allocation of departmental resources
    Work with department supervisors in identifying and implementing efficiencies within their departments
    Implement and maintain procedures in conjunction with the Director and other supervisors to create a seamless operational workflow.  Examples include:  development and monitoring of daily eligibility updates, paying vendors via ACH,  updating check status electronically, implementation of calendar program for reserving intake rooms, staff attendance and intake schedule, monitoring real estate and general escrow account, developing and maintain relevancy of ProLaw Templates & maintaining automated scanning program
    Train staff and attorneys on Prolaw and other software programs used by the Legal Fund

    Accounting:
    Supervise and ensure the efficient processing of Accounts Payable to outside attorneys in a timely fashion
    Oversee internal accounting clerks & provide assistance
    Prepare and oversee the development of fiscal year budgets for the department
    Analyze data and trends within the Legal Services Fund to determine optimal allocation of resources
    Prepare & monitor bank reconciliations, cash transfers, and cash receipts and work with the Director to resolve any discrepancies
    Oversee case related payments for correct information and determination of whether payments are covered
    Create positive pay files and NACHA verification files to be confirmed and transmitted to Bank
    Review payroll; reconcile the Timesheet system with requested time off
    Monitor monthly budget reports and run variance analysis
    Generate & provide Accounting monthly reports of payments made and internal time trackers
    Oversee online payments to Government agencies (DHS, NVC) on behalf of clients
    Review administrative invoices for accurate information
    Monitor petty cash reimbursements and maintain physical bank checks in office safe
    Create and maintain DocuSign templates and forms for internal expense vouchers
    Liaise with Cooperating Attorneys and other Vendors as needed
    Generate, reconcile and mail 1099s to all vendors; generate electronic file to be submitted to the Internal Revenue Service
    Communicate with Auditors and consolidate requested backup documentation
    Work with the Fund’s bank on Legal Fund related tasks:
    Set up new accounts
    Coordinate Signatories
    Investigate issues regarding A/P exceptions and returned checks

    Other Duties and Responsibilities:
    General Office Support/Administration
    Interview new hires
    Provides QA support or back-up as needed in various capacities
    Performs other functions or special projects as directed by the Director of Legal Fund

    Qualifications and Core Competencies:
    Strong written and verbal skills
    Well organized and able to multitask and manage projects
    Works independently as well as part of a team
    Effectively and professionally communicates utilizing appropriate terminology
    Detail oriented, well-organized, logical and able to function in a fast paced environment with the ability to independently complete assignments within specific deadlines
    Exceptional probable solving skills, resourcefulness and business curiosity is a must

    Technical Skills:
    Excellent computer/technical skills, expert in Office Suites particularly Microsoft Excel including creating Pivot tables, V Lookups and formulas
    Experience and expertise with SQL databases, Access, Qlikview & preferably ProLaw
    Ability to import, parse, and manipulate data from a SQL database &

    Education and/or Experience:
    Bachelor’s degree in Accounting, Finance, or a similar field of study.
    Two years of related experience